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What is a Secure Data Room?

A secure data room (also called a virtual data room) is a software solution for managing the sharing of sensitive information with authorized parties. It offers a well-organized safe and secure method for businesses to share documents with multiple parties with document tracking as well as version control, among other advanced features. In the past, businesses have used spreadsheets and email to share due diligence documents. However, these methods are not safe and could cause a number of liabilities when they are accessed by the wrong persons.

“Secure data rooms” like to boast about the level of security their server system is by claiming they employ encryption on their hosting server. This is great, but it does not prevent hackers from hacking into the server. A majority of browsers come with tools to capture high-quality images of webpages and there isn’t much secure data rooms can do to stop these from occurring.

Some’secure data rooms’ also claim that their system blocks sharing by requiring users to sign in via 2FA. However, this is merely an additional layer of https://tblogng.com/what-can-be-expected-from-data-room-software-with-secure-data-room/ security that does not cover the fact that authorized users can still copy and paste information from the link to others or forward their own emails with links. This is why using a DRM secure file sharing solution is a better choice for businesses as it locks the files to devices and locations, so that they are not shared or transferred, and it automatically removes access after specified time frame if it is needed.

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