A good data room software provides a safe and easy method to share sensitive data. It also enables companies to monitor user activities and protect sensitive information against ransomware. It also comes with a variety of tools that will ensure your data is secure for the duration of a project. This includes an advanced digital rights management system, file encryption, and dynamic watermarking. Furthermore, some vendors offer landlines that he said support phone service and multilingual interfaces that allow cross-board collaboration easy for those who do not speak English.
Top-rated virtual rooms offer various reporting options that allow users to gain insight into the data they’re sharing. The detailed reports list the documents viewed, their number of times used and who is consuming them. Other reports include a heatmap that shows the most popular documents for participants, as well an overview of group activity.
The top data rooms provide two-factor authentication as well as granular permissions. They also permit you to restrict access to specific IPs and limit the duration that users can access documents. The top-rated vendors also offer multiple levels of redaction which allows you to easily locate and remove sensitive information from documents.
Some vendors also provide customizable templates that allow users to customize the collaborative space. For instance, you could add a logo or dashboard image, customize the color of your user interface, and pick an invitation email template. These tools can help make the VDR more accessible to users and make it easier to use. Some vendors offer AI-powered data redaction to make it easier and more accurate.